As organizations look to strengthen controls, drive out costs and increase efficiency, eliminating manual and time-consuming processes are an ideal place to start. Accounts Payable is traditionally a paper-based department with tasks such as processing supplier invoices, cutting employee or supplier checks, preparing for an audit and more. Automating these processes can reduce time spent by as much as 50%, allowing AP to take a more proactive role within the business.
CartaAP moves you to a paperless environment for invoice processing. It incorporates industry-tested workflows, processes and methodologies that optimize both the controls and efficiencies of the AP process. It is a cloud-based solution, freeing companies from the potential risks, hidden costs, high failure rates and extended implementation time frames of in-house systems.
CartaAP supports a variety of approval methods that match your environment; from Smart-Routing to Straight Through Processing (STP). STP enables you to process as many invoices as possible without AP processor involvement. The automatic three-way matching process matches invoice details to line item PO and Receipt data details. When exact matches, or matches within predefined tolerances, are met, CartaAP auto matches the invoice, then completes the transaction using STP and passes the data directly to the ERP system.
The improved visibility and instant access to invoices eliminates the chance of misplacing or losing paper, duplicating or overpaying invoices, or making late payments. Notifications remind approvers that an invoice needs to be processed, ensuring they are sent to Accounts Payable sooner. Controls for Sarbanes-Oxley (SOX) compliance are also enhanced because all review information is saved with the invoice. This improves the audit review process because AP departments can quickly provide access to invoices based on internal and external audit requests.
Increase effectiveness through reduced AP invoice preparation, staff and manager approval, and back-office processing times. Through robust reporting, view analytical reports that can easily track invoice processing and user metrics to identify bottlenecks.
Vendors can view their invoice information through the Vendor Portal, freeing up additional AP processor time. The built-in best practices speed invoice processing, allowing you to take advantage of more early-pay discounts.